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Meeting Minutes
Special
Meeting June 27
SELLERSBURG
TOWN
COUNCIL MEETING
June 13, 2005
TOWN COUNCIL MEETING:
The Sellersburg
Town Council
met on June 13, 2005 at the
Sellersburg
Town Hall
. Present were President Douglas J. Reiter, Vice President Michael
N. Lockhart, Council Member Trinette S. Imhof, Council Member Paul
J. Rhodes, Council Member Jacques S. Smith, Town Attorney William
P. McCall, III and Clerk-Treasurer David L. Kinder.
CALL TO ORDER:
President Douglas J. Reiter
called the meeting to order at 8:55 P.M.
PRAYER:
Council Member Paul J.
Rhodes
.
PLEDGE
OF ALLEGIANCE:
Offered by all present.
President
Reiter asks if everyone has reviewed the minutes from May
16, 2005. Michael N.
Lockhart makes a motion to approve the minutes from May 16, 2005
Town Council Meeting as written, seconded by Jacques S. Smith.
5-aye, 0-nay, motion approved.
President
Reiter asks if everyone has reviewed the bills as
submitted by the Clerk-Treasurer.
Jacques S. Smith makes a motion to approve the bills as
submitted by the Clerk-Treasurer, seconded by Paul J. Rhodes.
President
Reiter submits an invoice from the police department for
$182.56 (one hundred eighty-two and 56/100 dollars) for four
tablecloths. Jacques
S. Smith makes a motion to approve payment of the invoice,
seconded by Paul J. Rhodes. 5-aye,
0-nay, motion approved.
Town Council recognizes Greg
Pratt for his efforts toward cleaning up Camp Creek with Troop 7,
and repairing the bridge at the swimming pool.
This is efforts toward his Eagle Scout award.
UNFINISHED
BUSINESS:
Appointments to Plan
Commission and Board of Zoning Appeals.
Glennis Wisdom has been appointed to the Plan Commission
and the other position candidates are still being considered.
President
Reiter directs the utility manager to put signs out that
the maximum fine for littering will be $2,500.00 (two thousand
five hundred dollars).
KEVIN
STATON: Sweeping
of the streets of Adams Creek.
Jacques S. Smith makes a motion to have the Utility
Administrator and Street Superintendent to sweep the streets of
Adams Creek one time free and determine the cost for later
sweeping, seconded by Michael N. Lockhart.
5-Sellersburg
Town
Council Meeting
June
13, 2005
Page
2 of 5 pages
Aye, 0-nay, motion approved.
MELISSA
WOODS, (River Hills Economic Development District):
The Town has received a Downtown Revitalization Planning
Grant in the amount of $49,750.00 (forty-nine thousand seven
hundred fifty dollars) and the Wastewater Grant for $500,000.00
(five hundred thousand dollars).
As far as the sanitary sewer
grant, I am here to ask, contingent upon Mr. McCall’s review,
that the grant agreement be signed outside of a meeting.
We will probably receive it between now and the next
Council meeting.
Paul J. Rhodes makes a motion
to approve grant authorization pending Perry McCall’s reading
and approval, seconded by Jacques S. Smith.
5-aye, 0-nay, motion approved.
On the Downtown Revitalization
Planning Grant, we received the authorization to incur cost letter
from the Lieutenant Governors Office.
That means you can go ahead and incur costs such as the
planning contract but you are responsible for the costs incurred
until you receive the grant agreement.
Jacques S. Smith makes a
motion to authorize President Reiter to sign a contract with the
Estopinel Group after review by Perry McCall, seconded by Michael
N. Lockhart. 5-aye,
0-nay, motion approved.
Today the Town received two
original grant agreements for the Downtown Revitalization Planning
Grant, Mr. McCall has approved them, and I am asking they be
approved to be signed so I can send it back to the State Office
for execution of it.
Jacques S. Smith makes a
motion to authorize President Reiter to sign the contract for
Revitalization Planning Agreement, seconded by Michael N.
Lockhart. 5-aye,
0-nay, motion approved.
Also have a W-9 form for the
Downtown Revitalization Planning Grant, McCall has reviewed it,
and I am asking that President Reiter sign it.
Jacques S. Smith makes a
motion to have President Reiter sign the W-9, Taxpayer
Identification Number Request, seconded by Paul J. Rhodes.
5-aye, 0-nay, motion approved.
Have an original signature
card with Mr. Reiter and Mr. Kinder they can sign any pay requests
to do with the Downtown Revitalization Planning Grant and Mr.
McCall must approve it as well, with his signature.
Jacques S. Smith makes a
motion to authorize President Reiter and Clerk-Treasurer Kinder to
sign the signature card for the grant, seconded by Michael N.
Lockhart. 5-aye,
0-nay, motion
Sellersburg
Town
Council Meeting
June
13, 2005
Page
3 of 5 pages
Approved.
WILLIAM
L. SKEES, (Frost Brown Todd, LLC):
I am acting as the Bond Counsel for
Graceland
(Southern) Baptist Church, Inc.
Before you is a Bond Ordinance authorizing the issuing of
up to $3,000,000.00 (three million dollars) in Economic
Development Revenue Bonds. We have reached an agreeable
administration fee of $7,500.00 (seven thousand five hundred
dollars) upon the issuance of the Bonds.
That is a one lump sum payment.
Paul J. Rhodes makes a motion
to consider on the first reading ORDINANCE
2005-017, AN ORDINANCE OF THE TOWN OF SELLERSBURG, INDIANA
AUTHORIZING THE ISSUANCE OF ITS ECONOMIC DEVELOPMENT REVENUE
BONDS, SERIES 2005 (GRACELAND SOUTHERN BAPTIST CHURCH, INC.
PROJECT), IN THE PRINCIPAL AMOUNT OF UP TO $3,000,000.00 TO
FINANCE THE COSTS OF AN ECONOMIC DEVELOPMENT FACILITY FOR
GRACELAND SOUTHERN BAPTIST CHURCH, INC. AUTHORIZING THE EXECUTION
AND DELIVERY OF A BOND PURCHASE AND LOAN AGREEMENT WITH RESPECT TO
THE PROJECT AMONG THE TOWN OF SELLERSBURG, INDIANA, AS ISSUER,
STOCK YARDS BANK & TRUST COMPANY, AS PURCHASER, AND GRACELAND
SOUTHERN BAPTIST CHURCH, INC.,AS BORROWER, PROVIDING FOR LOAN
REPAYMENTS SUFFICIENT TO PAY THE PRINCIPAL OF, AND INTEREST ON THE
BONDS AS THE SAME BECOME DUE; AND TAKING
OTHER RELATED ACTION, seconded by Michael N. Lockhart.
5-aye, 0-nay, motion approved.
Michael N. Lockhart makes a
motion to approve Ordinance 2005-017 on the first reading,
seconded by Paul J. Rhodes. 5-aye,
0-nay, motion approved.
RICHARD
A. ZOELLER, (Neace Lukens Insurance):
I am recommending BMS, LLC, (Benefit Marketing Solutions)
at a fee of $60.00 (sixty dollars) a month to administer COBRA for
the Town.
Jacques S. Smith makes a
motion to have BMS take care of our COBRA administrative services
for a first time fee of $310.00 (three hundred ten dollars) then
$60.00 (sixty dollars) a month thereafter, seconded by Michael N.
Lockhart. 5-aye,
0-nay, motion approved.
GREG
FIFER, (Attorney with Applegate, Mull and Fifer):
I represent four different developers, Glenwood Farms, Inc,
Klein Development Company, Inc, Schmitt-Zurschmiede Developers and
Premier Homes of Southern Indiana, Inc. with two properties along
St. Joe Road West
, and two properties across highway 111, in
Floyd
County
.
This is intended to utilize a
Build-Operate-Transfer (“BOT”) Agreement.
Michael N. Lockhart makes a
motion to approve agreement between Town of
Sellersburg
and joint venture of Glenwood Farms, Inc, Mr. Klein, Schmitt-Zurschmiede
Developers, LLC and
Sellersburg
Town
Council Meeting
June
13, 2005
Page
4 of 5 pages
Premier
Homes of Southern Indiana, Inc. pending review of final document
by the Towns Attorney Perry McCall, seconded by Trinette S. Imhof.
5-aye, 0-nay, motion approved.
VIRGIL
BOLLY, (Attorney-at-Law): I
am here on behalf of the
Hardy
Business
Center
. Last month I filed a
preliminary request for abatement.
Notices have been published.
No motion made to grant the
abatement.
TRINETTE
S. IMHOF, (Council Member): makes a motion to cancel the
Special Council Meeting of June 20, 2005, seconded by Paul J.
Rhodes. 5-aye, 0-nay,
motion approved.
KEVIN
WRIGHT, (EMC, Environmental Management Corporation): Will
have three bids for roof repair at the Town Water Plant.
JONAS
“Jay” TANNER, (Building Commissioner):
Request for authority to have grass cut at
515 Adkins Court
. Michael N. Lockhart
makes a motion to approve the street department to cut the grass
at
515 Adkins Court
, seconded by Paul J. Rhodes.
5-aye, 0-nay, motion approved.
KENNETH
J. ALEXANDER, (Utility Manager):
Request that two air packs for the water plant be
purchased.
Michael N. Lockhart makes a
motion to purchase two air-packs from USA Blue Book for $3,084.00
(three thousand eighty-four dollars) plus shipping and handling,
seconded by Paul J. Rhodes. 5-aye,
0-nay, motion approved.
Need to purchase chemicals for
the high school lift station air scrubber for $2,800.00 (two
thousand eight hundred dollars).
Jacques S. Smith makes a
motion for the Utility Administrator to purchase, on as needed
basis, limited to every four months, up to $3,000.00 (three
thousand dollars) for chemicals for the high school lift station,
seconded by Paul J. Rhodes. 5-aye,
0-nay, motion approved.
Utility Administrator requests
permission to purchase a GPS Trimble GeoXT handheld for $4,650.00
(four thousand six hundred fifty dollars).
Jacques S. Smith makes a
motion to approve the purchase of the GPS Trimble GeoXT handheld
for $4,650.00 (four thousand six hundred fifty dollars), seconded
by Trinette S. Imhof. 5-aye,
0-nay, motion approved.
Trinette S. Imhof makes a
motion for the Utility Administrator the authorize designee for
professional services of sewer project, seconded by Jacques S.
Smith. 5-aye, 0-nay
motion
approved.
Sellersburg
Town
Council Meeting
June
13, 2005
Page
5 of 5 pages
Have an invoice from Pace
Contracting, LLC, General Contactor for the Wastewater Treatment
Plant expansion, for $104,400.00 (one hundred four thousand four
hundred dollars).
Paul J. Rhodes makes a motion
to pay the invoice, seconded by Michael N. Lockhart.
5-aye, 0-nay, motion approved.
WILLIAM
P. MCCALL, (Town Attorney):
Have Ordinance 2005-016, an Ordinance amending Ordinance
2003-007, bond anticipation notes.
The changes you are making to the ordinance are the length
of time and the period of payments.
Jacques S. Smith makes a
motion to consider ORDINANCE
2005-016, AN ORDINANCE AMENDING
ORDINANCE NO. 2003-007 on the first reading, seconded by
Michael N. Lockhart. 5-aye,
0-nay, motion approved.
Jacques S. Smith makes a
motion to pass ordinance 2005-016 on the first reading, seconded
by Michael N. Lockhart. 5-aye,
0-nay, motion approved.
Was able to finalize the
settlement of the McDermit,
Sheffield
case the cost and expenses and need to approve the amount of
$2,000.00 (two thousand dollars) for final settlement.
Michael N. Lockhart makes a
motion to approve the $2,000.00 (two thousand dollar) final
settlement, seconded by Jacques S. Smith.
5-aye, 0-nay, motion approved.
JACQUES
S. SMITH, (Council Member):
I make a motion to expire the term of Wayne Byrns on the
police commission, seconded by Michael N. Lockhart. 5-ae, 0-nay,
motion approved.
Jacques S. Smith makes a
motion to appoint Claudia Schuster to the police commission,
seconded by Paul J. Rhodes. 5-aye,
0-nay, motion approved.
Trinette S. Imhof makes a
motion to adjourn the meeting, seconded by Michael N. Lockhart.
5-aye, 0-nay, motion approved and meeting adjourned 9:59
P.M.
SELLERSBURG
TOWN
COUNCIL SPECIAL MEETING
JUNE 27, 2005
The Sellersburg Town Council
met in Special Session, June 27, 2005.
The meeting was called to order by Council President
Douglas J. Reiter at 7:00 P.M. The following members were present.
President Douglas J. Reiter, Vice President Michael N.
Lockhart, Council Member Trinette S. Imhof, Council Member Paul J.
Rhodes, Council Member Jacques S. Smith, Town Attorney William P.
McCall, III and Clerk-Treasurer David L. Kinder.
Council Member Michael N.
Lockhart opened the meeting with a prayer.
Pledge of Allegiance was
recited by all present.
BETTY
BROADY addressed the Council, speaking in favor of the
zoning change.
DAVID
FRANKE addressed the Council, speaking in favor of the
zoning change.
ADAM
KOCH addressed the Council, speaking in favor of the
zoning change.
RICK
MARTIN addressed the Council, speaking in opposition to
the zoning change.
RAY
CONN addressed the Council, concerning drainage around the
buffer zone.
BOB
LYNN addressed the Council, speaking in favor of the
project.
MARCIDA
BAKER addressed the Council, speaking in favor of the
zoning change.
JEFF
OLTMAN addressed the Council, concerning the trees already
present in the area and his desire to retain the trees.
GARY
YOUNG addressed the Council, speaking in opposition to the
zoning change.
C.
GREGORY FIFER, (Attorney with Applegate and Fifer):
addresses the Council on behalf of David Summitt and
proposes an Ordinance for the Council to consider along with an
Exhibit “A”, Zoning Commitment.
Mr. Fifer reads the Zoning
Commitment to the Council.
Michael N. Lockhart makes a
motion to approve ORDINANCE
2005-018, AN ORDINANCE CHANGING THE ZONING MAP DESIGNATION OF THAT
CERTAIN 77.892-ACRE TRACT OF REALESTATE LOCATED AT THE COMMONLY
KNOWN ADDRESS OF 7615 STATE ROAD 31, SELLERBURG,
Sellersburg
Town
Council Special Meeting
June
27, 2005
Page
2 of 2 pages
CLARK
COUNTY, INDIANA, FROM “A, AGRICULTURAL” AND “R-1, RESIDENTIAL “ TO “I-1, LIGHT INDUSTRIAL, seconded by Paul J.
Rhodes. 4-aye, 1-nay,
motion approved.
Council President polls the
Council; Imhof, aye;
Rhodes
, aye; Reiter, aye; Lockhart, aye; and Smith, nay.
Jacques S. Smith makes a
motion to adjourn the meeting, seconded by Trinette S. Imhof.
5-aye, 0-nay, motion approved and meeting adjourned at 8:23
P.M.
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