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Town Council Meeting Minutes

June

Meeting Minutes

SELLERSBURG TOWN COUNCIL MEETING

The Sellersburg Town Council met on June 14, 2004 at the Sellersburg Town Hall. Present were President Douglas J. Reiter, Vice President Danny F. Yost, Council Member Trinette S. Imhof, Council Member Michael N. Lockhart, Council Member Jacques S. Smith, and Clerk-Treasurer David L. Kinder.

Town Attorney William P. McCall, III was absent.

CALL TO ORDER:

President Douglas J. Reiter called the meeting to order at 7:02 P.M.

Reverend Larry Poe, Faith Community Church offered the prayer.

Offered by all present.

President Reiter asks if everyone has reviewed the minutes of the May 17, 2004 meeting. Jacques S. Smith makes a motion to approve the minutes as written, seconded by Danny F. Yost. 5-aye, 0-nay, motion approved.

OLD BUSINESS: Contract with West Clark Seacats Swim Team and Town of Sellersburg has not been returned and is still pending.

KENNETH J. ALEXANDER, (Bid summaries for a Vac-Truck): Have two bids, the bids were opened June 3, 2004 at 3:00 P.M.; one from Best Equipment Company, Inc. for a VAC CON truck, $182,331.00 (one hundred eighty-two thousand three hundred thirty-one and no/100 dollars), the second from Deeds Equipment Company, Inc for a VACTOR 2110 for $198,283.00 (one hundred ninety-eight thousand two hundred eighty-three and no/100 dollars). Deeds Equipment Company, Inc. also offered an alternate bid for a VACTOR 2110 demonstrator model for $184,989.00 (one hundred eighty-four thousand nine hundred eighty-nine and no/100 dollars).

President Reiter tables the bids until the July 12, 2004 Town Council meeting.

PATTY WHITE: Has a $500.00 (five hundred dollar) water bill that she would like an adjustment, as she did not use that amount of water.

Kevin Wright, EMC, will have the billing office check into past bills and will present monthly average to Council at the July 12, 2004 Council meeting.

GARY BRINKWORTH, (Engineer for Pat Lilly): Requesting to tap onto the sewer for property Mr. Lilly owns next to Andrew Estates and Kelly Estates across County Line Road.

Brinkworth presents letter from Greg Fifer, Attorney for the New Albany Sewer Department, stating that they will not furnish sewers to this area, so Lilly is asking permission to tap onto Sellersburg Sewer system with these twelve lots.

Danny F. Yost makes motion to permit Lilly to tap onto sewers, seconded by Trinette S. Imhof. During discussion, the question arose about the lift station being able to handle this, so motion to grant permission, pending approval by Kevin Wright and John Toombs approving lift station capacity. 5-aye, 0-nay, motion approved.

JACK RAGLAND, (President Southern Indiana Economic Development Council):

Proposes that Sellersburg become a trustee member of the Southern Indiana Economic Development Council. Annual dues for trustee membership are $5,500.00 (five thousand five hundred dollars) per year.

Jacques S. Smith makes a motion to have a Town Council member on the Southern Indiana Economic Development Council, seconded by Michael N. Lockhart.

After discussion about the funds being available in 2004, Jacques S. Smith amends his motion to have a member of the Town Council on the Southern Indiana Economic Development Council and I would like the funding to come out of what is budgeted for this year when we get the money, seconded by Michael N. Lockhart. Discussion, Smith states "what I am wanting to do is when we get the money that we are suppose to get, whenever that is, we pay it out of 2004 budget not the 2005 budget; and if it come out of where Ken just said to take it out of, I know we don’t have the dollars today, but I want to pay it with those dollars when we get those dollars and they are kind enough, the Development Council is kind enough to wait until 2005 for us to pay for it.

President Reiter states he wants a member on the Economic Development Council and as far as payment of this, to be certain it is clarified, we do our workshop for the budget we are going to throw it in the budget to pay this and when we get the tax levy it all goes in 2005 and your understanding as long as we pay it before July 2005 your fine.

Danny F. Yost asks, "the money will come out of 2005 budget not this one were in." President Reiter replies it will come out of 2005’s because he is willing to wait.

5-aye, 0-nay, motion approved.

Jacques S. Smith makes a motion to appoint Trinette S. Imhof to the Southern Indiana Economic Development Council, seconded by Danny F. Yost. 5-aye, 0-nay, motion approved.

KEVIN WRIGHT, (Environmental Management Corporation): Have two invoices that were approved earlier for the purchase of adaptors for fire hydrants from Harrington, Inc. for Sellersburg Town Council Meeting

$5,335.55 (five thousand three hundred thirty-five and 55/100 dollars); and fifty-two water meters from SLC meter Service, Inc. for $1,972.09 (one thousand nine hundred seventy-two and 09/100 dollars.

Michael N. Lockhart makes a motion to pay the two invoices, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

JOE PASZEK, (Bastin-Logan Water Service, Inc.): Explains about the three existing water wells in the well field (off Utica Pike in Jeffersonville). Two of the wells were dug in 1961 and the other well was dug, on an emergency basis, in 1988.

Danny F. Yost makes a motion to let Bastin-Logan set the specifications so we can take bids on a test well, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

KENNETH J. ALEXANDER, (Utility Administrator): I have been contacted about the property on Villa Drive; a developer is interested in having the Villa Drive property re-bid. This property joins property owned by Robert Smith and he can develop both properties outside the floodplain.

Danny F. Yost makes a motion to have Jacques S. Smith, Robert Smith join together to work out the details on the Villa Drive property, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

Jacques S. Smith makes a motion to have our Utility Administrator serve on the (Geographical Information System) board, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

Alexander request a motion to pay Data Design for the Court Work’s software and equipment and hold a retainer of $3,000.00 (three thousand dollars) until some of the software issues are resolved and then release the $3,000.00 (three thousand dollars) when the issues are resolved.

Michael N. Lockhart makes a motion to pay Data Design the $11,827.50 (eleven thousand eight hundred twenty-seven and 50/100 dollars) for the purchase of the software and equipment and the $3,000.00 (three thousand dollars) to be paid later once the issues are addressed, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

The Holman Lane (water) tank, I would like to ask the Council to have John Toombs (Jacobi, Toombs and Lanz Engineering, Inc.) to write specifications to get the bids out to see what the actual cost would be on this.

Jacques S. Smith makes a motion to have Mr. John Toombs to spec out the tank on Holman’s Lane, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

Scata calls out systems need to be installed at the High School, Bean Road, Terry Lane and Camp Sellersburg Town Council Meeting

Chelan lift stations. These will automatically call when the lift stations lose power or something goes wrong at the lift stations. The cost of these is $3,875.00 (three thousand eight hundred seventy-five and no/100 dollars), plus the telephone line installation.

Jacques S. Smith makes a motion to install the telephone lines and the Scata equipment into those four lift stations, seconded by Danny F. Yost. 5-aye, 0-nay, motion approved.

The water utility annual report is due, Kevin has been putting this together, the financials are a minimum requirement, and because it is going through the IURC (Indiana Utility Regulatory Commission), we need a more detailed financial side of it.

Michael N. Lockhart makes a motion to have H. J. Umbaugh and Associates do the financials for the Municipal Water Utility Report to submit to IURC, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

WILLIAM P. BRADSHAW, (Chief of Police): Presents the May statistics for the police department.

NATHAN GRIMES, (Building Commissioner): Submits the Building Commissioners Report for the month.

MICHAEL N. LOCKHART, (Council Member): I have some storm drain projects that are going to require some engineering; the Allentown Project, St Paul’s, the Phil Dean residence, New Albany street catch basin, sidewalk repair, Popp Street, I would like the Council consider getting Mr. Toombs to prepare sketches and bid spec (fictions) for these projects and I would like to advertise for bids for our July meeting.

Danny F. Yost makes a motion to instruct Mr. Toombs to prepare sketches for these projects and give Mr. Lockhart the authority to place bids for the July meeting consideration, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

Sidewalk repair; we have different areas to repair and we want to get started on the repairs.

Michael N. Lockhart makes a motion to bid out for sidewalk repairs for the following areas: the police station back entrance that measures thirty-three feet by eight feet; police station front entrance, measures sixty feet by eleven feet; 417 New Albany Street measures eighty-nine feet by four feet; 408 East Utica measures eighty-nine by six feet for a total of 1,814 (one thousand eight hundred fourteen) feet, seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

Have estimates to seal coat and stripe the parking lots for the Sewer and Police Departments, $1,650.00 (one thousand six hundred fifty dollars). Seal coating and striping of Street Department lot, $685.00 (Six hundred eighty-five dollars). Seal coating and striping of (parking) lot across from police department $625.00 (six hundred twenty-five dollars).

I suggest that the Sewer Department and Police Department lots not be done until the sidewalk repairs have been completed.

We can move forward on the Street Department Lot and the lot across from the police department.

Jacques S. Smith makes a motion to approve the seal coating and striping for the lot across from the police station and the street department for the sums of $625.00 (six hundred twenty-five dollars) and $685.00 (six hundred eighty-five dollars) and in time, after the reconstruction of the sidewalk the Town of Sellersburg Police and Sewer Departments seal coating and striping there for $1,650.00 (one thousand six hundred fifty dollars), seconded by Danny F. Yost.

During discussing Council Member Imhof, questions if the Town has a striping machine and why not use that?

Jacques S. Smith withdraws his motion and Council will check into the striping.

DAVID L. KINDER, (Clerk-Treasurer): Need a motion to pay the bills as submitted. Danny F. Yost makes a motion to pay the bills as submitted, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

DOUGLAS J. REITER, (Town Council President): Sellersburg Census mailing, the printing for three thousand pieces postage and handling and design comes to $3,800.00 (three thousand eight hundred dollars), does anyone want to make a motion to approve that invoice.

Michael N. Lockhart makes a motion to pay the invoice to December Media for $3,800.00 (Three thousand eight hundred dollars), seconded by Jacques S. Smith. 5-aye, 0-nay, motion approved.

Have contracts for William R. Whelan and Mark G. Levesque. Jacques S. Smith makes a motion to approve contracts between the Town of Sellersburg and Mark Levesque and William Whelan, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

These contracts are to compensate these people to work on the computers at the police department.

Have Ordinance number 2004-017, ORDINANCE AMENDING ORDINANCE 2002-008 REGARDING UNIFORM/CLOTHING ALLOWANCES FOR THE TOWN OF SELLERSBURG POLICE OFFICERS, DISPATCHERS, CLERK/TREASURER AND CLERK TREASURER EMPLOYEES.

Jacques S. Smith makes a motion to consider ordinance 2004-017 on first reading, seconded by Michael N. Lockhart. 2-aye, 3-nay. Reiter polls the Council, Imhof, no, Yost, no, Reiter, no, Lockhart, yes, Smith, yes. Ordinance defeated.

Ken Alexander needs to purchase telephone numbers to complete the 2004 census.

Jacques S. Smith makes a motion to approve Ken Alexander to contact one member of the board for approval to purchase phone numbers to conduct this survey, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved.

Danny F. Yost will be the contact person for Ken Alexander to get approval to purchase phone numbers for the survey we are getting ready to conduct.

Jacques S. Smith makes a motion to adjourn the meeting, seconded by Michael N. Lockhart. 5-aye, 0-nay, motion approved and meeting adjourned at 10:24 P.M.

The Sellersburg Town Council met in a Budget Workshop Meeting at the Sellersburg Town Hall. Town Council members present were President Douglas J. Reiter, Vice President Danny F. Yost, Council Member Trinette S. Imhof, Council Member Michael N. Lockhart, Council Member Jacques S. Smith and Clerk-Treasurer David L. Kinder.

President Douglas J. Reiter called the meeting to order at 7:19 P.M.

Prayer was offered by Frank Brand, First Baptist Church.

Pledge allegiance was recited by all present.

State Board of Account Form 1’s were presented by Animal Control Officer, Mark Robinson, Sellersburg Town Court by Judge R. Thomas Lowe, Street and Sanitation, by Mark Warren, Sellersburg Police Department, by Chief of Police W. Pat Bradshaw, Clerk-Treasurer’s Office, by Clerk-Treasurer David L. Kinder, Motor Vehicle Highway and Local Road and Street by Ken Alexander.

Copies of all form 1 sheets were given to the Town Council for their review.

Jacques S. Smith made a motion to adjourn the meeting, seconded by Danny F. Yost. 5-aye, 0-nay, motion approved, meeting adjourned 9:46 P.M.