Town
Council Meeting Minutes
December
Meeting Minutes
SELLERSBURG
TOWN
COUNCIL MEETING
December 13, 2004
TOWN COUNCIL MEETING:
The Sellersburg
Town Council
met on
December 13, 2004
at the
Sellersburg
Town Hall
. Present were President Douglas J. Reiter, Vice President Danny F.
Yost, Council Member Trinette S. Imhof, Council Member Jacques S.
Smith, Town Attorney William P. McCall, III and Clerk-Treasurer
David L. Kinder.
Council Member Michael N. Lockhart was absent.
CALL TO ORDER:
President Douglas J. Reiter called the meeting
to order at
7:00 P.M.
PRAYER:
Reverend Father Paul Richart,
Saint Paul
’s Catholic Church offered the prayer.
PLEDGE
OF ALLEGIANCE:
Offered by all present.
REGULAR
BUSINESS:
MELISSA
WOOD, (River Hills Economic Development District):
Sellersburg is an applicant for Community Focus Fund grant through
the Indiana Department of Commerce for Sellersburg Sanitary Sewer
Improvements Project and to designate the following “consulting
parties” as a term used in 36 C.F.R. Part 800 Regulations,
designating River Hills Economic Development District and Regional
Planning Commission and Jacobi Toombs and Lanz, Inc.
Danny F. Yost makes a motion to have Council
President Reiter sign the Letter to Indiana Department of Natural
Resources for the designating the “consulting parties”, seconded
by Jacques S. Smith. 4-aye,
0-nay, motion approved.
Have two additional letters to Dan Lake,
Community Development Division, Indiana Department of Commerce
authorizing River Hills Economic Development District and Regional
Planning Commission to prepare and submit the minutes of the
required hearings related to the Community Focus Fund Grant and to
prepare and submit the minutes of the required hearings related to
the Community Focus Fund Planning Grant application for Downtown
Revitalization.
Jacques S. Smith makes a motion to have Council
President Reiter sign both letters to Mr. Dan Lake, seconded by
Danny F. Yost. 4-aye,
0-nay, motion approved.
Ms. Woods has a Citizen Participation Report
that has the Notice of First Public hearing, Date of First public
hearing; describe the method used to solicit participation of
low-and moderate-income persons, the Town advertised in the local
paper; and denote any adverse
Sellersburg
Town
Council Regular Meeting
December 13, 2004
Page 2
of 6 pages
comments/complaints received and describe
resolution.
Danny F. Yost makes a motion to have Council
President Reiter to sign the Citizen Participation Report, seconded
by Jacques S. Smith. 4-aye,
0-nay, motion approved.
PRESIDENT
REITER asks if all Council Members have read the minutes of
the
November 29, 2004
Council Meeting. Jacques
S. Smith makes a motion to approve the minutes of the November 29,
2004 Council Meeting, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
President Reiter also presents the bills as
submitted by the Clerk-Treasurer.
Danny F. Yost makes a motion to approve payment of the bills
as submitted, seconded by Jacques S. Smith.
4-aye, 0-nay, motion approved.
President Reiter reads ORDIANCE
2004-031, AN ORDINANCE AMENDING ORDINANCE NO. 2003-026 HOURLY,
SALARY, HOLIDAY AND LONGEVITY PAY FOR EMPLOYEES OF THE TOWN OF
SELLERSBURG
,
INDIANA
CALENDAR YEAR 2004
Jacques S. Smith makes a motion to consider
Ordinance 2004-031 on the first reading, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Danny F. Yost makes a motion to approve
Ordinance 2004-031 the first reading, seconded by Jacques S. Smith.
4-aye, 0-nay, motion approved.
President Reiter reads ORDINANCE
2004-032, AN ORDINANCE FOR THE TRANSFER OF APPROPRIATIONS REGARDING
THE TOWN OF
SELLERSBURG
.
Jacques S. Smith makes a motion to consider
ordinance 2004-032 on the first reading, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Danny F. Yost makes a motion to approve
Ordinance 2004-032 on the first reading, seconded by Jacques S.
Smith. 4-aye, 0-nay,
motion approved.
President Reiter presents a letter from Team
Contracting, LLC for additional sidewalk repair to be added to the
original contract for $9,552.50 (nine thousand five hundred
fifty-two and 50/100 dollars).
Jacques S. Smith makes a motion to approve the
additional repairs for $9,552.50 (nine thousand five hundred
fifty-two and 50/100 dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
President Reiter presents a request from Kevin
Harper, operator of the Town Vac Truck, he has
Sellersburg
Town
Council Regular Meeting
December 13, 2004
Page 3
of 6 pages
requested additional equipment for the truck;
Chisel Point Nozzle, Rotator nozzle Combo, Chain Scraper Demo,
Berube Grabber Assembly, 5inch culvert nozzle assembly (60 GPM @
2000 PSI) and Man hole roller guide assembly, for a total cost of
$5,908.37 (five thousand nine hundred eight and 37/100 dollars).
Danny F. Yost makes a motion to purchase the
item for $5, 908.37 (five thousand nine hundred eight and 37/100
dollars) from Best Equipment, seconded by Jacques S. Smith.
4-aye, 0-nay, motion approved.
JOHN
TOOMBS, (Jacobi, Toombs and Lanz, Inc.): presents bids for
General Storm Sewer projects. There
were seven bids ranging from $68,277.10 (sixty-eight thousand two
hundred seventy-seven and 10/100 dollars) to $45,884.00 (forty-five
thousand eight hundred eighty-four dollars).
The low bid was by Steven L. Green Enterprises, Inc. for
$45,884.00 (forty-five thousand eight hundred eighty-four dollars)
Danny F. Yost makes a motion to approve the bid
of Steven L. Green Enterprises, Inc. for $45,884.00 (forty-five
thousand eight hundred eighty-four dollars), seconded by Jacques S.
Smith. 4-aye, 0-nay,
motion approved.
R.
THOMAS LOWE, (
Sellersburg Town Court
Judge): Presents
a resolution R2004-008 a
RESOLUTION concerning
City and Town Courts.
Danny F. Yost makes a motion to approve
Resolution 2004-008 on the first reading, seconded by Jacques S.
Smith. 4-aye, 0-nay,
motion approved.
PRESIDENT
REITER asks if anyone present wants to speak on the bids for a
Sweeper Truck.
Charles Parsley, Best Equipment Company, speaks
on behalf of his company. Don
Back, Municipal Equipment Company speaks on behalf of his company.
Danny F. Yost makes a motion to accept the bid
of Best Equipment Company for $115,000.00 (one hundred fifteen
thousand dollars), seconded by Trinette S. Imhof.
4-aye, 0-nay, motion approved.
KEVIN
WRIGHT, (Environmental Management Company):
request $2,000.00 (two thousand dollars) for the purchase of
additional water meters.
Danny F. Yost makes a motion to approve
$2,000.00 (two thousand dollars) for purchase of additional water
meters, seconded by Douglas J. Reiter.
3-aye, 1-abstains. President
Reiter polls the Council: Imhof,
aye, Yost, aye, Reiter, aye and Smith abstains.
Motion approved.
WILLIAM
P. BRADSHAW, (Chief of Police):
Request the Council approve changing the regular meeting of
the Police Commissioners from
7:00 P.M.
on the first Tuesday of each month
Sellersburg
Town
Council Regular Meeting
December 13, 2004
Page 4
of 6 pages
to
6:00 P.M.
on the first Tuesday of each month, starting in January 2005.
Danny F. Yost makes a motion to approve the
changing of the time for the Police Commissioner meetings from
7:00 P.M.
to
6:00 P.M.
the first Tuesday of each month, starting in January 2005, seconded
by Jacques S. Smith. 4-aye,
0-nay, motion approved.
Chief Bradshaw also requests an Executive
Session for
6:00 P.M.
,
January 10, 2005
, to discuss personnel matters.
NATHAN
R. GRIMES, (Building Commissioner):
Presents his Commissioner report for the month and asks if
there are any questions.
He will get with Virgil Bolly, Attorney,
reference the Overton Property on
North New Albany Street
, reference the progress on the building.
President Reiter and Council Member Smith request to be
notified of the meeting so they can also walk through the building
and see what progress has been made in cleaning up the building.
KENNETH
J. ALEXANDER, (Utility Administrator):
Have some bills for submission.
Have invoice from Bastin Logan Water Services, Inc, this is
for Test Well No. 6 for $17,883.00 (seventeen thousand eight hundred
eighty-three dollars). This
is part of the contract.
Have three bills from Jacobi, Toombs and Lanz,
Inc: Invoice 04-1428,
Job 0426 – West Creek Subdivision & General Area Drainage (5)
areas, $3,983.38 (three thousand nine hundred eighty-three and
38/100 dollars); Invoice 04-1427, Job 0458, State Road 311-INDOT
Utilities, $3,822.00 (three thousand eight hundred twenty-two
dollars); and Invoice 04-0126, Job 9917, Sellersburg WWTP &
system study, $2,522.79 (two thousand five hundred twenty-two and
79/100 dollars).
Jacques S. Smith makes a motion to pay Jacobi,
Toombs and Lanz, Inc. the amounts of $3,822.00 (three thousand eight
hundred twenty-two dollars), $2,522.79 (two thousand five hundred
twenty-two and 79/100 dollars) and $3,983.38 (three thousand nine
hundred eighty-three and 38/100 dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
The Belt Press will be delivered about December
28 and there must be a concrete pad installed.
Jacques S. Smith makes a motion to approve
Kamer Construction Company to pour a 30 foot by 30 foot by 6 inch
concrete slab for $6,760.00 (six thousand seven hundred sixty
dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Alexander advises that he has a contract with
Tetra Tech, Inc. for Design and Construction of the outfall pipe for
the treatment plant. Town
Attorney McCall says he approves everything except for the Ownership
of Documents (section of the contract), it should read that Documents
Sellersburg
Town
Council Regular Meeting
December 13, 2004
Page 5
of 6 pages
prepared
by Consultant for the Project are instruments of service and shall
be the property of owner upon full payment of consultant fees.
Jacques S. Smith makes a motion to approve the
contract with Tetra Tech, Inc. for design and construction services
with the change recommended by Town Attorney McCall to the section
Ownership of Documents, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Have a dumpster bill for the little league
park. Jacques S. Smith
makes a motion to pay the Waste Management dumpster bill for $212.59
(two hundred twelve and 59/100 dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Jacques S. Smith makes a motion to pay the
water bill for Silver Creek Little League Park not to exceed $600.00
(six hundred dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
WILLIAM
P. McCALL, III, (Town Attorney):
Provides the Council members with statues for terms of
various Boards and Commissions.
There is a contract with Fuller, Mossbarger,
Scott & May Engineers, Inc., I have been in contact with them
about changing some of the terms of the contract, and in talking
with Ken (Alexander), and they have no problem with the changes.
The “Limit of Liability” is the only part in question
now.
Jacques S. Smith makes a motion to approve the
contract with Fuller, Mossbarger, Scott & May Engineers, Inc.
subject to the addendum be prepared concerning limits of liability,
seconded by Danny F. Yost. 4-aye,
0-nay, motion approved.
DOUGLAS
J. REITER, (Council President):
Have an invoice from Fuller, Mossbarger, Scott & May
Engineers, Inc. to pay back payment for work they have done for
$10,500.00 (ten thousand five hundred dollars).
Danny F. Yost makes a motion to pay Fuller,
Mossbarger, Scott & May Engineers, Inc. to pay the invoice,
seconded by Jacques S. Smith. 4-aye,
0-nay, motion approved.
Have an invoice from Silver Creek Water for an
interconnection and our portion of the bill is $2,351.54 (two
thousand three hundred fifty-one and 54/100 dollars).
Jacques S. Smith makes a motion to pay our half
of the interconnection $2,351.54 (two thousand three hundred
fifty-one and 54/100 dollars), seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
PAT
LARR, (
Clark
County
Soil
and Water Conservation District):
The memorandum of agreement for implementation of the Phase
II National Pollution Discharge Elimination System
Sellersburg
Town
Council Regular Meeting
December 13, 2004
Page 6
of 6 pages
(NPDES). The
conservation District feels like we could provide a service for you
and other MS 4 communities,
Jeffersonville
,
Clarksville
, Sellersburg and
Clark
County
to meet your basic obligations.
Sellersburg’s share would be an annual compensation of
$8,000.00 (eight thousand dollars), payable on a monthly basis.
Jacques S. Smith makes a motion to approve the
Memorandum of Agreement Clark County Soil and Water Conservation
District and Sellersburg, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved.
Trinette S. Imhof makes a motion to adjourn the
meeting, seconded by Danny F. Yost.
4-aye, 0-nay, motion approved and meeting adjourned at
9:02 P.M.
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